Careers at Maggie's

Maggie's Centres (“we”, “us”) are committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

For the purpose of the General Data Protection Regulation (“GDPR”) the Data Controller is Maggie's Centres.

We use Pinpoint, an online software product provided by The Infuse Group Ltd (t/a Pinpoint Software), to assist with our recruitment process. We use Pinpoint to process personal information as a data processor on our behalf. Pinpoint is only entitled to process your personal data in accordance with our instructions.

Where you apply for an opportunity posted by us, these Privacy Notice provisions will apply to the collection and processing of your personal information, in addition to the main: Maggie's Privacy Notice.

Your Personal Information

What information we collect, use and why

As you progress through the process, we will require the following information at different stages. We collect or use the following information to comply with legal requirements:

Identification documents
Criminal offence data (including Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)

We also collect or use the following information to comply with legal requirements:

Biometric information (where used to identify someone)

We collect or use the following information for recruitment purposes:

Contact details (e.g., name, address, telephone number or personal email address)
Date of birth
National Insurance number
Copies of passports or other photo ID
Employment history (e.g., job application, employment references or secondary employment)
Education history (e.g., qualifications)
Right to work information
Details of any criminal convictions (e.g., Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)
Security clearance details (e.g., basic checks and higher security clearance)
BPS Registration

We also collect or use the following information for recruitment purposes:

Racial or ethnic origin
Religious or philosophical beliefs
Biometric information (where used to identify someone)
Health information
Sexual orientation information

Additionally, we collect and process some or all of the following types of information from you for recruitment purposes:

Information that you provide when you apply for a role. This includes information provided through an online application, via email, in person at interviews and/or by any other method.
If you contact us, we may keep a record of that correspondence.
Details of your visits to our career’s website including, but not limited to, traffic data, location data and other communication data, the site that referred you to our careers website and the resources that you access.

Lawful basis for processing

Purposes of processing

We use information held about you in the following ways:

To consider your application in respect of a role for which you have applied.
To consider your application in respect of other roles.
To communicate with you in respect of the recruitment process.
To enhance any information that we receive from you with information obtained from third party data providers.
To find appropriate candidates to fill our job openings.
To help Pinpoint improve their services.

Our lawful bases for collecting and processing data can be found on section 4 of our Privacy Notice.

Automated decision making / profiling

We may leverage Pinpoint’s technology to help us select appropriate candidates for us to consider based on criteria we have identified. The process of finding suitable candidates is automatic, however, any decision as to who we will engage to fill the job opening will be made by our team.

Information we collect from other sources

Pinpoint provides us with the facility to link the data you provide to us with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.

Pinpoint’s technology enables us to search various databases, which may include your personal data, to find possible candidates to fill our job openings. Where we find you in this way we will obtain your personal data from these sources.

Where we get personal information from

People directly
Schools, colleges, universities or other education organisations
Previous employers
We contact previous employers for a purpose of reference

How we store your personal data

Security

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost or used or accessed in any unauthorised way. We limit access to your personal data to those who have a genuine business need to view it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

Where we store your personal data

The data that we collect from you and process using Pinpoint’s Services will be transferred to and stored at one of several datacentre locations in Amsterdam (Netherlands) and may be synchronised to one of several datacentre locations in London (United Kingdom) for backup and redundancy purposes. By submitting your personal data, you agree to this transfer, storing or processing.

How long we keep your personal data

We retain your personal data for up to 48 months from the point of registration. After 6 months, we use your data for analytics. At this point your data becomes anonymised and is non identifiable to you. Analytics help us to get a sense of the past and to predict future trends and behaviours, rather than basing your decisions and strategies on guesswork.

We keep data of successful candidates for the duration of their employment. the duration of their employment.

Who we share information with.

Data processors:

The Infuse Group (t/a Pinpoint Software)
We use Pinpoint, an online software product provided by The Infuse Group Ltd (t/a Pinpoint Software), to assist with our recruitment process.

Other organisations:

Insurance companies
Organisations we need to share information with for safeguarding reasons
Relevant regulatory authorities
External auditors or inspectors
Organisations we’re legally obliged to share personal information with
Previous employers
Other relevant third parties: Aegon, NHS Pension, SPPA, Canada Life Assurance Company
PinPoint is also using other sub-processors, for more information please refer to:Sub-Processors | Pinpoint (pinpointhq.com)

Sharing information outside the UK

Where necessary, we may transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place. Please refer to section 6 of our Privacy Notice.

Your rights

Under the General Data Protection Regulation, you have a number of important rights. Please refer to section 9 of our Privacy Notice.

If you would like to exercise any of those rights, please either:

Utilise the Manage Your Data tool provided or
Contact us using the contact details at the top of this privacy notice, ensuring we have enough information to identify you.
Post: The Gatehouse, 10 Dumbarton Road, Glasgow, G11 6PA.
Email: recruitment@maggies.org